Property Management

• Manage multiple boarding houses from one dashboard
• Shared, semi-private, and private room types
• Individual bed tracking with automatic status updates
• Color-coded vacancy board — green (available), amber (occupied), orange (maintenance)
• Staff assignment per property
• Property photos and details
• PSGC-based Philippines location picker (Region → Province → City → Barangay)

Tenant Management

• Complete tenant profiles with ID, emergency contacts, photos
• Move-in and move-out workflow with automatic bed release
• Tenant invite system via email link
• Self-service Tenant Portal
• Tenant document uploads
• Forced password change on first login for security
• Real-time password strength meter with requirements checklist

Billing & Payments

• Automatic monthly bill generation via cron job
• Utility meter tracking — electric and water with auto-calculation
• Configurable rate per kWh and per m³
• Utility reading history with consumption trends
• Partial payments supported
• Payment methods: Cash, GCash, Maya, Bank Transfer, PayPal
• QR code payment with proof submission and approval workflow
• Late fees with configurable grace period
• PDF invoices and payment receipts with auto-incremented receipt numbers
• Advance rent and security deposit management
• Deposit types: Security, Advance Rent, Non-Refundable
• Deposit refund and forfeiture workflow
• Race condition protection on payments using DB transactions with FOR UPDATE locks
• Bill status flow: Draft → Sent → Partially Paid → Paid → Overdue

Reports & Export

• Income Report with collection rates, payment method breakdown, and net income
• Occupancy Report with room-by-room vacancy tracking
• Overdue Report with aging analysis (1–30, 31–60, 61–90, 90+ days)
• Tenant Report with move-in/out trends and stay duration
• CSV and PDF export for all reports
• CSV formula injection protection
• Financial dashboard with 6-month income vs expenses chart and cash flow breakdown
• Quick Numbers summary grid on reports index page

Contracts

• Auto-generated rental contracts with tenant and room details
• Digital signature support — tenants draw signature on contract
• PDF contract download
• Contract renewal with duplicate check
• Contract termination with reason
• Auto-generated contract numbers

Maintenance

• Tenants submit requests with title, description, priority, and photos
• Workflow: Pending → In Progress → Completed
• Resolution notes by owner/staff
• Tenant notified on status update
• Stats dashboard: Total, Pending, In Progress, Completed, average resolution time
• Auto-generated request numbers

Notifications

• 3 channels: In-app, Email (SMTP), SMS (Semaphore/Twilio)
• Bulk notification composer with tenant selection
• Notification triggers: payment due/overdue, payment recorded, maintenance update, lease expiry, new reservation, payment proof submitted
• Bell icon with unread count in navbar

Announcements

• Categories: General, Maintenance, Billing, Rules, Event, Emergency
• Priority levels: Low, Normal, High, Urgent
• Pin announcements to always show at top
• Scheduled publish date and optional expiry date
• Auto-hides expired announcements

Expenses

• 14 expense categories: Maintenance, Utilities, Supplies, Cleaning, Insurance, Taxes, Salary, Commission, Renovation, Equipment, Internet, Pest Control, Security, Miscellaneous
• Recurring expense tracking (weekly, monthly, quarterly, yearly)
• Included in financial reports and cash flow analysis

User Roles & Permissions

• Super Admin — full system control
• Owner — manage own properties
• Staff — limited access for collectors and caretakers
• Tenant — self-service portal
• Granular per-user permission overrides
• Permission cache with cross-session invalidation
• Auth re-validation every 5 minutes (catches deactivation/role changes)

Public Reservation System

• Public-facing page — no account needed
• Search and filter properties with auto-suggest
• Grid and list view toggle
• Submit reservation with personal details and preferred move-in date
• Unique tracking number per reservation
• ICS calendar download — add move-in date to calendar app
• Owner/admin can confirm or cancel reservations

Security

• Bcrypt password hashing (cost 12)
• CSRF protection on all forms
• PDO prepared statements (SQL injection prevention)
• XSS prevention with output escaping
• Brute force protection with account lockout after 5 failed attempts
• Secure sessions (HttpOnly, SameSite, Secure, periodic regeneration)
• Email verification on registration with 24hr token expiry
• File upload validation with extension + MIME checking, random filenames
• Full audit logging with IP and user agent
• HTTP security headers: HSTS, CSP, X-Content-Type-Options, X-Frame-Options
• Open redirect prevention
• SSRF prevention (DomPDF remote disabled)
• Race condition protection with DB transactions
• Directory protection via .htaccess
• CSV formula injection protection on exports

Administration

• Audit log — paginated with search and action filter, clear entries older than 90 days
• Database backup and restore from the dashboard
• User management — create, activate/deactivate, change roles
• Granular permission overrides per user with reset to defaults

Settings

• General: App name, tagline, logo, currency, timezone, date format, upload limits
• Billing: Late fees, grace period, auto-generate toggle, payment methods, QR setup
• Utilities: Electric rate per kWh, water rate per m³
• Authentication: Registration toggle, tenant portal toggle, Google OAuth
• Notifications: Per-event toggle for email and SMS
• Mail: Full SMTP configuration from dashboard
• SMS: Semaphore and Twilio configuration from dashboard
• Permissions: Per-user role overrides
• Backup: Create, download, delete SQL backups

More Features

• Dark and Light mode with system preference auto-detection
• Fully responsive — mobile, tablet, desktop
• Google Sign-In (OAuth 2.0)
• Global search with keyboard shortcut (Press /)
• Sortable table columns on Tenants, Billing, and Payments
• Bulk select with CSV export for selected rows
• Animated stat counters on all dashboards
• Trend indicators showing month-over-month income changes
• Back to top button
• Customizable branding (name, logo, colors)
• Cron job support — CLI and web cron (cron-job.org compatible)
• 10 branded email templates (reminders, welcome, credentials, lease expiry, etc.)
• Demo seed data with realistic Philippine boarding house data
• Comprehensive HTML documentation
• Installation wizard — 4 steps, no manual SQL import
• No framework dependency — runs on any $3/month PHP shared hosting